Planning a wedding can be a big undertaking, and finding the right venue is one of the most important steps. At Double Creek Farm, we aim to make your wedding day as seamless and beautiful as possible. We’ve compiled answers to some of the most frequently asked questions about hosting your wedding at our farm.
What is included in the wedding venue rental fee?
When you book Double Creek Farm, you’re getting more than just a space – you’re getting an unforgettable experience. Our rental fee includes 13 hours of exclusive access (9:00 AM to 10:00 PM) to the entire property. This gives you and your guests full access to our scenic ceremony site, picturesque barn, tables, chairs, rocking chairs, and benches. You’ll also have access to our indoor bathrooms, a spacious catering kitchen, and a large outdoor patio with a wood-burning fireplace. For added comfort, we provide a luxurious bridal suite and a private groom’s cabin, complete with a large deck. And for a bit of fun, enjoy games like cornhole, checkers, and darts.
Can we choose our own vendors?
Yes! We are one of the top open vendor wedding venues in Tennessee because we want your day to be uniquely yours. We operate with an open vendor policy, meaning you’re free to work with any vendors you like, provided they carry the necessary insurance for weddings.
How many guests can Double Creek Farm accommodate?
Our venue is designed to comfortably host up to 250 guests, making it ideal for both intimate gatherings and grand celebrations. We have hosted weddings as small as 30 guests and as many as 350 guests (with an additional tent for added capacity rented from a third party rental company).
Is there a bridal suite and groom’s cabin?
Absolutely! We know that getting ready is a special part of the day, so we provide an elegant bridal suite and a relaxing groom’s cabin with a private back deck. Both spaces are perfect for preparation and relaxation before the ceremony.
What is the event timeline for venue rental?
Your booking at Double Creek Farm includes access from 9:00 AM to 10:00 PM, with all guests departing by 10:00 PM and cleanup completed by 11:00 PM. We understand that some couples want to start early, so we’re often able to allow setup as early as 6:00 AM. However, to respect local noise ordinances, we strictly enforce the end time.
Are there any restrictions on wedding decorations?
You’re free to decorate the barn, as long as it leaves no permanent damage. We suggest using Command hooks or staples, which are easy to remove. Flameless candles are allowed indoors, while traditional candles can be used outdoors if the weather permits. We have 16 lanterns, both small and large, and 26 wooden table rounds that are free of charge.
What is the backup plan for bad weather during outdoor weddings?
We want your day to be perfect, rain or shine. If you’re planning an outdoor ceremony, we suggest renting a tent as a backup. Tenting can be arranged over the patio or in front of the barn, and we’re happy to connect you with local tent vendors. You can also choose to move the ceremony inside the barn at no additional cost.
Do you offer a list of recommended vendors?
While we don’t have a preferred vendor list, we can provide contacts for caterers, photographers, and other vendors who are frequently booked at Double Creek Farm.
Is wedding insurance required?
Yes, we require all couples to obtain event insurance with a minimum of $1,000,000 in liability coverage. Additionally, any service vendors (such as caterers or bar staff) must have their own insurance. Generally we recommend budgeting about $250 for day of event insurance.
What is your cancellation policy?
If you cancel more than six months before your wedding date, we retain the 50% deposit, but no further payment is required. For cancellations within six months of the event, the full balance remains due.
Can we schedule a wedding rehearsal at Double Creek Farm?
Yes! If no event is booked three months prior to your date, you can reserve the venue for a rehearsal at a rate of $1,200 for six hours, with additional hours available for $200 each. For a simpler rehearsal in the field (without barn access), we allow a complimentary one-hour session if no other events are scheduled.
Is parking available?
Yes, we have ample on-site parking available, conveniently located close to the barn and ceremony sites.
What is your alcohol policy?
All alcohol must be served by a licensed bartender with a valid Tennessee bartender’s license. Alcohol service must end 30 minutes before the event concludes, and shots are not permitted.
Can pets be part of our wedding ceremony?
We welcome well-behaved pets! However, pets are not allowed in the bridal suite or groom’s cabin, so please plan accordingly.
Do you provide sound and lighting equipment?
We provide two Bose S1 speakers (battery-operated) and a wireless microphone system for ceremonies and receptions. If you plan to hire a DJ, they should bring their own equipment for both ceremony and reception sound. We do not provide any lighting equipment.
Are there noise restrictions?
Yes, all events must conclude by 10:00 PM to comply with local sound ordinances.
Can we use candles at the venue?
For safety, only flameless candles are allowed indoors. Traditional candles can be used outdoors if weather conditions allow.
Is smoking allowed?
Smoking and vaping are permitted only in designated areas, specifically the gravel parking lot. Smoking is prohibited near barns or farm equipment, and guests must dispose of cigarette butts in the provided receptacles.
Who is responsible for cleaning up after the event?
We ask that your designated helpers follow our clean-up checklist, which includes removing decorations, returning furniture to its original location, and ensuring the venue is left in good condition. An on-site representative will be available to assist, and we recommend assigning a cleanup leader and a helper with a truck to haul away any trash.
What ceremony site options are available?
We offer several beautiful ceremony sites: the Creek Arbor, the Hardscaped Patio with Fireplace, Inside the Barn, and In Front of the Barn. Each site provides a unique setting for your vows, and in case of rain, you can move the ceremony indoors or arrange for tenting at an additional cost. Check out our blog post about ceremony sites here: https://www.doublecreektn.com/post/selecting-the-perfect-ceremony-site-at-double-creek-farm
Is there on-site accommodation?
Yes, our Double Creek Cottage can sleep up to 10 guests. The rental rate is $350 per night, with a two-night minimum and a $170 cleaning fee. Check out our lodging page for more details: https://www.doublecreektn.com/lodging
Are there nearby lodging options?
There are several hotels just 15 minutes away at Exit 46 on I-65, including Fairfield Inn & Suites, Hampton Inn, Holiday Inn Express, Sleep Inn & Suites, Super 8 by Wyndham, and Quality Inn.
What are your venue rental rates?
• Friday: $4,500
• Saturday: $5,500
• Sunday: $4,500
• Weekdays: $3,500
We offer a $500 discount for weddings without alcohol. Holiday weekends and weekdays are priced at Saturday rates. Additionally, you can enjoy a 30% discount if you book within 90 days of your wedding date.
Can we use the fireplace?
Yes, you may use our wood-burning fireplace. We ask that you designate someone to monitor it to ensure safety, especially around children. We even provide the firewood for your convenience!
What send-off or exit options are available?
We allow sparkler exits, but we do not permit confetti (including real or artificial flower petals). If you use our Galvanized Sand Buckets for sparkler exits, please return them to the kitchen after use.
By hosting your wedding at Double Creek Farm, you’ll have a beautiful, flexible venue that’s ready to accommodate all your needs. If you have any additional questions or would like to schedule a tour, feel free to reach out. We’d love to be part of your special day!
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